Let’s talk about something that’s happening in way too many small businesses:

👉 Everyone’s using the same login.

👉 For everything.

👉 All the time.

And yep, we get it. It seems easier.

One password to remember. One account to manage. One less thing on the already-overflowing plate.

💥 Except… it’s a security disaster wrapped in convenience and sprinkled with chaos 💥

So, let’s lovingly rip the plaster off, shall we? 🩹

 

🚨 Why Shared Logins Are Hurting Your Business

1. You Can’t Track Who Did What

Uh-oh, something’s gone wrong.

Someone deleted that important file. Someone changed a setting. Someone sent an email with all the wrong things in it.

Who was it?

🤷‍♂️ Who knows! You’ve got one login for seven people. There’s no audit trail. Just vibes. And not good vibes to have in the team.

2. Security Nightmares

If everyone’s using the same password, and that password gets compromised (phishing, weak password, Karen writing it on a sticky note again…)

Well, guess what?

Now everyone is exposed. Every account tied to that shared login is fair game for attackers. That’s one big, juicy target with no real defence. Nightmare 🤯

3. Staff Turnover = Pure Chaos

A person leaves 🚶🏼‍♂️

Time to change the password.

Now update everyone else, because everyone is using the same password.

Wait, someone didn’t get the memo.

Now they’re locked out. Which means everyone is locked out.

Now your Tuesday is gone, you’re on your third coffee and spiralling.

With individual accounts, you just deactivate one person. No group email. No mass panic. No downtime.

4. Compliance Headaches

🚩 If you’re in a regulated industry (or even just trying to look like you’ve got your act together), shared accounts are a massive red flag.

You need accountability.

You need traceability.

You need to know … when the 💩 hits the fan … who threw it.

(We’re seriously considering putting that on a T-shirt.)

5. Productivity Problems

Have you ever tried to:

  • Share a multi-factor authentication code over Teams?
  • Deal with a system that only allows one login at a time?
  • Figure out who locked the account by entering the wrong password five times?

It’s not fun. It’s not fast. And it’s definitely not how high-functioning teams operate.

“OK, That Was a Lot of Bad News…”

Yes, yes it was.

But here’s the good news (finally!):

Setting up individual user accounts has never been easier.

Most modern systems support it right out of the box, and the effort it takes is nothing compared to the problems it saves you from.

It’s secure.

It’s scalable.

It’s sanity-saving.

And if your business ever needs to show an auditor, insurance provider, or angry client that you take security seriously, having individual accounts is a big green tick.

✅ Peace of mind

✅ Better control

✅ Way fewer headaches

Let’s Get Your Logins Sorted (The Right Way)

At Siarp, we help businesses get out of the shared-password danger zone and into the wonderful world of proper account management.

We’ll help you:

  • Set up individual user accounts
  • Implement secure password policies
  • Add multi-factor authentication (without the drama)
  • And keep everything ticking over with as little disruption as possible

It’s all part of our Core and Zen Support packages, and yes, we’ll even hold your hand through the change if you need us to. No judgment. No jargon. Just better security.

☎ Reach out to Siarp today, and let’s get those shared logins out of your life and into the bin where they belong.